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SAME DC & NoVA Posts: 2023 Small Business Conference
April 19, 2023 @ 9:00 am - 4:00 pm
$50 – $225
Build a strong network that’s focused on small business.
The SAME DC & NoVA Posts’ Small Business Conference brings together the State & Local and Federal agencies and businesses throughout the DC, Maryland, and Northern Virginia area to network, discuss upcoming contracting opportunities, connect with potential teaming partners, and more!
- Plenary and moderated sessions with government and private sector panelists
- Exhibit Hall for companies to showcase their offerings and networking
- Matchmaking sessions to connect and engage with government agencies, small and large businesses
Agenda
The following schedule provides a timeline of the day’s events. There will be 10 minute breaks to allow time for networking and snacks between the plenary and main panel sessions. Participants can earn up to five (5) Professional Development Hours (PDH) after attending the conference sessions.
7:00 am – Capital Turnaround Parking Lot Opens; Exhibit Hall Opens for Setup
8:00 am – Conference registration/ticket desk and exhibit hall opens
9:00 am – Welcome & Introductions to SAME DC & NoVA Posts
9:15 am – Opening Plenary Session featuring Morning Keynote
10:00 am – Panel Session – Federal
11:30 am – Lunch / Networking
1:00 pm – Afternoon Keynote
2:00 pm – Panel Session – Federal, State & Local
3:00 pm – Panel Session – Executive Roundtable Panel
4:00 pm – Exhibit Hall & Conference Close followed by Happy Hour
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MATCHMAKING CONCURRENT SESSIONS
SAME Matchmaking is your opportunity to have one-on-one conversations with government agencies and large businesses. These short 15-minute sessions allow each side to get to know each other through sharing upcoming opportunities, requirements and capabilities. Matchmaking is coordinated through registration sign up. If you are interested in matchmaking, please indicate during check out.
11:00 am – 11:50 am (Atrium & 2nd Floor)
3:00 pm – 3:50 pm (Atrium & 2nd Floor)
For questions about matchmaking, please reach out to Jenny Bowers and Julie Smiley at [email protected]
Tickets
All-day conference tickets include admission to all conference sessions, networking and optional matchmaking, all-day coffee and water stations, snacks, lunch and happy hour event.
Regular priced tickets must be purchased via Eventbrite by 5:00 pm on Monday, April 17. All tickets purchased after the deadline will be charged the Walk-In Rate, payable online through Eventbrite, check, or Venmo the day of the event. No cash accepted.
$225 – Large/Medium business (Non-Member)
$195 – Large/Medium Business (SAME Member*)
$175 – Small Business (Non-Member)
$150 – Small Business (SAME Member*)
$99 – SAME Young Professional Member** / Non-Profit / Academia
$50 – Government – Federal, State, Local (Must present valid ID)
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$250 – Late Registration / Walk-In Rate (after 5 pm on Monday, April 17)
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If you would like to save on your ticket purchase by becoming a member of the SAME DC or NoVA Posts (or both!), please join before you register: https://www.same.org/Get-Connected/Be-a-Member
For Member Firm Sizes, SAME recognizes the company business sizes based on the following employee counts:
- Small Business: 100 employees or less
- Medium Business: 101 – 2,000 employees
- Large Business: 2,000+ employees
* SAME Members must enter their member number at registration. Login to SAME.ORG and click on “My Account” in the top navigation bar to retrieve your member number.
** SAME Young Professional Members are 39 years and younger and must have an active membership.
Industry Organization Member Pricing
SAME is offering special ticket rates to members of ACEC MW and CMAA NCC as a part of our industry partnership. Please reach out to your organization to learn more details and receive a special ticket code to register at the SAME Member rate.
Ticket Refund Policy
Refund and Transfer requests will be accepted through 7:00 pm ET on Tuesday, April 11, 2023, and must be received in writing to [email protected].
- Refund Fee: Full refund, less administrative fee of $50
- Transfer Fee: $25
Government registrations will receive full refunds at any time except for no-shows. No-shows from non-profit / academia / industry do not qualify for refunds.
Sponsorships
For more information, please contact Whitney Stowell ([email protected]). Sponsorship purchases end at midnight on Tuesday, April 11.
➜ Download the Sponsorship Comparison Chart to view options
FEATURED SPONSORSHIP
$750 – Bronze Sponsor
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Listing in sponsor/exhibitor directory (firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- DOES NOT include exhibitor booth space
- Individual ticket must be purchased separately.
$1,200 – Silver Sponsor
- One (1) full conference ticket
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Listing in sponsor/exhibitor directory (firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- DOES NOT include exhibitor booth space
$1,800 – Gold Sponsor
- Two (2) full conference tickets
- One (1) 6′ table (booth) in Exhibit Hall
- Recognition at Panel Sessions
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Premium listing in sponsor/exhibitor directory (logo, firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- Contact list of all attendees to be sent out after the Small Business Conference
$3,000 – Platinum Sponsor
- Two (2) full conference tickets
- One (1) 6′ table (booth) in Exhibit Hall
- Recognition at Keynote & Panel Sessions
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Premium listing in sponsor/exhibitor directory (logo, firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- Contact list of all attendees to be sent out after the Small Business Conference
LIMITED EVENT SPONSORSHIP
$1,000 – Green Room Sponsorship (2 Available)
Green rooms are located adjacent to the Main Theater Stage and provide an intimate location to network during the conference. Coffee/Beverages/Food are available at additional cost to Sponsor – please reach out to Selena Lo ([email protected]) to coordinate and learn more about Green Room Sponsorship. Limited Availability! First come, first service. Only 2 premium rooms available.
- Two (2) full conference tickets
- Recognition at Panel Sessions
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Listing in sponsor/exhibitor directory (firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- Contact list of all attendees to be sent out after the Small Business Conference
- DOES NOT include exhibitor booth space
$250 – Individual Panel Sponsorship (2 Available Per Session – 10 Total)
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Listing in sponsor/exhibitor directory (firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- DOES NOT include exhibitor booth space
- Individual ticket must be purchased separately
- Recognition at individual Panel Session (Choose at check out)
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- Available Sessions:
- Morning Keynote
- Morning Federal Panel
- Afternoon Keynote
- Afternoon Federal/State/Local Panel
- Afternoon Executive Roundtable Panel
- Available Sessions:
$500 – Coffee & Snacks Sponsorship (1 Available)
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Listing in sponsor/exhibitor directory (firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- Logo signage at Coffee and Snacks activities throughout the day
- DOES NOT include exhibitor booth space
- Individual ticket must be purchased separately
$500 – Lunchtime Sponsorship – SOLD OUT
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Listing in sponsor/exhibitor directory (firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- Logo signage around all Lunchtime activities
- DOES NOT include exhibitor booth space
- Individual ticket must be purchased separately
$2,500 – Happy Hour Sponsorship (2 Available)
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Listing in sponsor/exhibitor directory (firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- Logo signage around all Happy Hour activities
- DOES NOT include exhibitor booth space
- Individual ticket must be purchased separately
$1,000 – Matchmaking Sponsorship (1 Available)
- Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Listing in sponsor/exhibitor directory (firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- Logo signage around all Matchmaking activities
- DOES NOT include exhibitor booth space
- Individual ticket must be purchased separately
$2,000 – WiFi Sponsorship (1 Available)
WiFi Sponsorship includes company logo every time attendees login to use the WiFi
- Two (2) full conference tickets
- One (1) 6′ table (booth) in Exhibit Hall
- Recognition at Keynote & Panel Sessions
- Company listing included on digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
- Premium listing in sponsor/exhibitor directory (logo, firm details/50 word description)
- Company Logo, listing and hyperlink on Small Business Event registration site
- Contact list of all attendees to be sent out after the Small Business Conference
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Sponsorship Refund Policy
Sponsorship payment is non-refundable. In order to receive your full benefits, the sooner you select sponsorship, the sooner you can use your benefits. Because of publishing deadlines, some benefits may not be available after April 11, therefore no new sponsorships can be purchased after that date. It is the responsibility of the sponsor to provide logos, narratives, attendee ticket holder information, and other details to be included in conference materials, programs, signage, and social media. For questions, please contact Whitney Stowell ([email protected]).
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Sponsors & Exhibitors, please use this form to submit your logo and directory narrative information:
Exhibit Hall Booths
NOTE: Before purchasing your Exhibit Booth, contact Romano Dickerson([email protected]) as soon as possible to confirm availability and reserve your location. There are a limited number of exhibit hall booths available and this option will close when all booths/locations have been filled.
Limited to only 30 exhibit booths.
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➜ Download the Exhibit Booth Floor Plan
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Please note: Your company must hold a current Membership in SAME (Sustaining Member Firm) to receive the member rate for a booth. Individual memberships do not apply to booth fees. If you would like to join SAME as a Sustaining Member firm to receive the Member rate, please sign upbefore purchasing.
$550 – Large/Medium Business (Non-Member)
$500 – Large/Medium Business (SAME Sustaining Member)
$400 – Small Business (Non-Member)
$350 – Small Business (SAME Sustaining Member)
$150 – Non-Profit / Academia
Complimentary with registration – Government (Federal, State, Local)
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The standard exhibit booth includes:
- Includes one (1) ticket registration. Additional tickets for exhibitors must be purchased separately.
- Six (6) feet of booth space, including a 6-ft standard table
- Two chairs
- Company listing and web site address on event registration site
- Premium Company listing in sponsor/exhibitor directory (logo, firm details/50 word description)**
- One-time use of the pre-registered attendee list for the sole purpose of promoting exhibitor’s participation in the event
* Exhibit pricing is based on a standard 6-ft booth space. Anything exceeding existing “standard exhibit booth” space is considered a “display space” and must be negotiated separately.
** Booths purchased after April 11, 2023 may not be listed due to publishing deadlines
All exhibitor items and showcase materials must be brought in the day of the event. Wifi will be available, but there are limited power outlets. Exhibitors may bring their own extension cords. Romano Dickerson ([email protected]) for more details.
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Sponsors & Exhibitors, please use this form to submit your logo and directory narrative information:
