SAME DC & NoVA – July 8 & 9 – 2025 Small Business Conference Exhibit Booth

2025 Small Business Conference – Exhibit Booth

Welcome to the EXHIBIT BOOTH PURCHASE page for the upcoming SAME DC & NoVA Posts’ 2025 Small Business Conference!

Event Dates:
July 8 | 12:00 pm (noon) – 5 pm followed by happy hour at The Brig until 8 pm EDT
July 9 | 9 am – 5 pm EDT

Location:
Capital Turnaround (The Navy Yard)
700 M Street SE, Washington, DC 20003

Full Event Info:
www.samedcnova.org

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QUESTIONS?

info@samedcnova.org

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QUICK LINKS

Individual Ticket Information →

• 🛒Purchase Your Individual Ticket Registrations HERE

Sponsorship Information →

• 🛒Purchase Your Sponsorship HERE
• Green Room Exhibitors purchase your Booth with Sponsorship Registration

Exhibit Booth Selection →

• 🛒Purchase Your Conference Exhibit Booth ON THIS PAGE

SCHEDULE

• Sessions
• Speakers
• Downloads

EVENT DETAILS

• Sponsors & Exhibitor Directory
• Matchmaking
• Veterans Career Lounge
• Travel & Parking

CONTACT US

• About SAME & Membership
• Volunteer at the Conference

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What’s Included in a Standard Booth

• One (1) 6-foot table
• Two (2) chairs
• Company listing in the online Exhibitor Directory, including:
  • Company name
  • Logo
  • Contact person and details
  • Website link
  • Firm description (50 words max)
• One (1) full-conference ticket, with access to all sessions, meals, and networking events. Must be registered by Friday, June 27.
• Participation in the Exhibitor Passport Challenge
• Optional: Up to two (2) boxed lunches for Tuesday booth set-up to be confirmed by Friday, June 27.

IMPORTANT BOOTH DETAILS

• Electricity is not available at booths. Please plan for non-electronic displays.
• Booths may not be shipped to the venue. There is no loading dock or storage on site. All materials must be hand-carried in and out.
• You may purchase two adjacent booths to create a larger display footprint.
• Booth purchase includes a promo code for one (1) free attendee registration. Additional personnel must purchase registration tickets separately.
• Boxed lunch is available for up to two (2) registered attendees per booth on the first day of the conference.
• Booth selection is made during the registration process based on availability.

SPONSOR & EXHIBITOR DIRECTORY SUBMITTALS

All sponsors and exhibitors will be included in the Directory. Please use the following form to submit your POC and firm information for the directory NLT 5:00 PM on Wednesday, June 25, 2025.

→ https://tinyurl.com/2025DirectoryForm

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Refund & Transfer Policy

Exhibit Booth Reservations are pro-rated based on the deadlines listed below. All times are EDT.

• Monday, May 26 (5PM)- Exhibit booth cancellation for full refund with written request (less $50 administrative fee)
• Wednesday, June 18 (5PM)– Exhibit Booth cancellation for 50% refund with written request (less $50 administrative fee). No refunds after this date.
• Monday, June 23 (midnight) – Final date to purchase booths (and sponsorship).
• Wednesday, June 25 (5PM) – Final date to submit your Directory Information.
• Friday, June 27 (7PM) – Final date to register your complimentary promo code ticket and request up to two (2) box lunches on exhibitor setup up day.

💼 Sponsors and Exhibitors:

• One (1) complimentary ticket included with your exhibit booth and must be redeemed using the promo code provided to your point of contact.
• If an individual ticket is purchased and a refund is later requested after receiving a promo code, a $50 administrative fee will apply—regardless of when the ticket was purchased.
• All promo code registrations are also subject to a $25 transfer fee if reassigned.
• No refunds or transfers will be accepted after June 30 at 11:59 PM EDT.